Forms and Templates

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PUBLIC SERVICE



The Selection and Appointment Process

1. The “Manual on the Selection and Appointment Process under Delegated Authority in the Malta Public Service” (available by clicking here) is aimed at HR practitioners within Ministries and Departments and at members on Selection Boards. It outlines the whole process, starting with the drafting and issue of a call for applications, the appointment and duties of a Selection Board, the interview and assessment process, and the appointment of successful candidates.

2. A Presentation on "Conducting an Effective Interview", as a guide to members on Selection Boards, is available for download by clicking here.



Documents pertaining to Selection Boards

The following templates/documents are aimed at persons appointed on Selection Boards:-​

1. Declaration Form regarding Conflicts of Interest (PSC Form No. 6)
2. Consanguinity/Affinity Chart (updated on 5 October 2017)
3. Declaration Form regarding Eligibility of Candidates (PSC Form No. 7)
4. Assessment Sheet
5. Selection Board Report
6. Result Sheet


Standard Application Form

The application form for recruitment in the Public Service is available for downloading and printing. Download the Application Form in English (English text) or in Maltese (Maltese text).



Templates for newspaper adverts

The standard templates to be used for all adverts published in the newspapers are now available for downloading. All ministries are kindly requested to take note of these templates. Download the English version, and the Maltese version.



Templates for calls for applications

1a. Specimen Service-Wide Call for Applications for the Filling of Posts in accordance with the Classification Agreement (last updated on 26 June 2018)
1b. General Provisions of a Service-Wide Call for Applications for Posts in accordance with the Classification Agreement
2a. Specimen Public Call for Applications for the Filling of Posts in accordance with Classification Agreement (last updated on 26 June​ 2018)
2b. General Provisions of a Public Call for Applications for Posts in accordance with the Classification Agreement
3a. Specimen Service-Wide Call For Applications for Posts in accordance with Classification Agreement through Examination (last updated on 26 June​ 2018)
3b. General Provisions for Service-Wide Calls for Applications for Posts by Examination in accordance with Classification Agreement
4a. Specimen Service-Wide Call for Applications for Positions on a Fixed-Term Basis (last updated on 17 January 2018)
4b. General Provisions of a Service-Wide Call for Applications for Fixed-Term Positions (last updated on 23 February 2018)
5a. Specimen Service-Wide Call for Applications for Positions on an Indefinite Basis in terms of OPM Circular 4/2017 (last updated on 17 January 2018)
5b. General Provisions of a Service-Wide Call for Applications for Positions on an Indefinite Basis
6a. Specimen Public Call for Applications for Positions on a Fixed-Term Basis (last updated on 17 January 2018)
6b. General Provisions of a Public Call for Applications for Fixed-Term Positions ​(last updated on 23 February 2018)
7a. Specimen Public Call for Applications for Positions on an Indefinite Basis in terms of OPM Circular 4/2017 (last updated on 06  February 2018)
7b. General Provisions of a Public Call for Applications for Positions on an Indefinite Basis
8a. Specimen Departmental Call for Applications for the filling of Posts in accordance with the Classification Agreement (last updated on 26 June​ 2018)
8b. General Provisions of a Departmental Call for Applications for Posts in accordance with the Classification Agreement
9a. Specimen Departmental Call for Applications for Positions on a Fixed-Term Basis (last updated on 17 January 2018)
9b. General Provisions of a Departmental Call for Applications for Fixed-Term Positions (last updated on 23 February 2018)
10a. Specimen Departmental Call for Applications for Positions on an Indefinite Basis in terms of OPM Circular 4/2017 (last updated on 17 January 2018)
10b. General Provisions of a Departmental Call for Applications for Positions on an Indefinite Basis
11a. Specimen Public Call for Applications for Posts in accordance with Classification Agreement through Examination (last updated on 26 June​ 2018)
11b. General Provisions for Public Calls for Applications for Posts by Examination in accordance with Classification Agreement
12a. Specimen Sector-Wide Call for Applications for the filling of Posts in accordance with the Classification Agreement (last updated on 26 June​ 2018)​​
12b. General Provisions of a Sector-Wide Call for Applications for Posts in accordance with the Classification Agreement
13a. Specimen Sector-Wide Call for Applications for Positions on a Fixed-Term Basis (last updated on 17 January 2018)
13b. General Provisions of a Sector-Wide Call for Applications for Fixed-Term Positions ​(last updated on 23 February 2018)
14a. Specimen Sector-Wide Call for Applications for Positions on an Indefinite Basis in terms of OPM Circular 4/2017 (last updated on 17 January 2018)
14b. General Provisions of a Sector-Wide Call for Applications for Positions on an Indefinite Basis
15a.Specimen Call for Applications for Assistant Directors [eng] and [mt] (last updated on 24 April 2018)
15b.Specimen Call for Applications for Assistant Directors in the Ministry for Gozo [eng] and [mt] (last updated on 24 April 2018)​
15c. Specimen Selection Criteria for Positions of Assistant Director
16a. Specimen Service Wide Call for Senior Manager other Scale 5 Positions no objective reason (last updated on 19 January 2018)
16b. General Provisions Service Wide Call for Senior Manager other Scale 5 Positions no objective reason (new document added on 25 September 2017​)
17a. Specimen Public Call for Senior Manager other Scale 5 Positions no objective reason ​(last updated on 17 January 2018)
17b. General Provisions Public Call for Senior Manager other Scale 5 Positions no objective reason (new document added on 25 September 2017)


Templates for letters of appointment

1a. Ittra ta' Ħatra Ndefinita (last updated on 17 January 2018​)
1b. Letter of Indefinite Appointment (last updated on 17 January 2018​)
2a. Ittra ta’ Ħatra fil-pożizzjoni ta’ Senior Manager jew f’pożizzjoni oħra fi Skala 5 mingħajr objective reason ​​ (​​last updated on 17  January 2018)
2b. Letter of Appointment in the position of Senior Manager or in a Scale 5 position, no objective reason  (last updated on 17 January 2018)
3a. Ittra ta’ Ħatra Definita fil-każ ta’ rekluti esterni (last updated on 17 January 2018)
3b. Letter of Definite Appointment in the case of external recruits (last updated on 17 January 2018)
4a. Ittra ta’ Ħatra fuq bażi ta’ Assenjament Definit fil-każ ta’ uffiċjali eżistenti (last updated on 17 January 2018)
4b. Letter of Appointment on Definite Assignment Basis in the case of exsiting officers (last updated on 17 January 2018)
5. Ittra ta' Ħatra għall-Gradi fi Skala 20  (last updated on 17 January 2018)


Other templates


1.The form for the creation/re-designation/abolishment of (1) Assistant Director Positions and (2) Other Positions on a Definite Contract (not Director General, Director and Assistant Director in the Public Service), ie Annex 8a to MFIN Circular No.1/2015 entitled 2016 - 2018 BUSINESS AND FINANCIAL PLANS dated 26 February 2015 is available for download by clicking here.
2. Eligibility Benchmarks for Positions ​(last updated on 17 January 2018)
3. Specimen Letter to Selected Candidate
4. Specimen Letter to Selected Candidate in the case of AD positions
5a. Declaration prior to appointment in the Public Service
5b. Dikjarazzjoni qabel il-ħatra
6. Confirmation of Appointment
7. Specimen Expression of Interest
8. Reasonable Accommodation for Registered Persons with Disability
9. Performance Rating Report
10. Appraisal Report – Promotion, Progression
11. Specimen Letters of Progression
12. Agreement with Expatriate Staff & General Conditions
13. Specimen Contract for Casual Substitutes
14. Performance Agreement for Assistant Directors
15. Specimen Extension of Assignment/Contract under the same Terms and Conditions
16. Form for the Secondment of Public Sector Employees with the Public Service
17. RRC Application Form
18. RRC Medical Report


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